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Updated: October 9, 2024

A CP12 Gas Safety Certificate, also referred to as a Gas Safety Record, is a document that landlords must obtain annually to prove that their rental property’s gas appliances are safe and comply with legal requirements. This certification ensures that all gas equipment within a property, such as boilers, ovens, and fireplaces, are functioning safely and efficiently. Without a valid CP12 certificate, landlords are in breach of legal obligations, potentially facing fines and legal action. Here’s everything you need to know about the CP12 Gas Safety Certificate and how to stay compliant.

Gas Safety Certificate vs CP12 Certificate

Although different terms such as CP12 certificates, Gas Safety Certificates, or Landlord Safety Certificates are used interchangeably, they essentially refer to the same thing. The term CP12 stems from “CORGI Proforma 12,” as CORGI (Council for Registered Gas Installers) regulated gas safety in the UK until 2009. After that, the responsibility was transferred to the Gas Safe Register. Despite this change, many people still refer to the certification as the CP12.

While homeowners are not legally required to obtain a CP12 certificate, they are encouraged to maintain gas safety records to ensure their home’s safety.

The Role of the Gas Safety Certificate

The CP12 certificate serves as proof that a qualified Gas Safe engineer has inspected a landlord’s gas appliances. This includes checking gas boilers, fireplaces, and flues to ensure they operate safely. Regular inspections help mitigate risks such as carbon monoxide leaks, which can be life-threatening if undetected.

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Key Information Included in a CP12 Certificate:

  • Engineer’s Credentials: Name, ID number, and signature of the Gas Safe registered engineer who performed the inspection.
  • Inspection Date: The date when the inspection took place.
  • Landlord and Property Details: Name and address of the landlord or letting agent, and the property being inspected.
  • Equipment Information: Details about each gas appliance tested, including any faults found.
  • Recommendations: Steps needed to fix any identified issues, if applicable.
  • Safety Confirmation: The engineer’s confirmation that the property complies with gas safety regulations.
  • Next Inspection Date: The recommended date for the next gas safety check, typically a year from the current inspection.

What Happens If Problems Arise During a Gas Safety Check?

If the Gas Safe engineer identifies any faults during the safety check, they will document the issues and recommend necessary actions. It is the landlord’s responsibility to ensure that the problems are rectified before allowing tenants to use the affected appliances. For serious issues that cannot be resolved immediately, the appliances should be taken out of use until they are repaired.

Landlords should also maintain a record of all safety checks and any repairs made, keeping these documents for at least two years. This not only protects the landlord legally but also ensures that any recurring issues are addressed promptly.

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How Long Does a Gas Safety Check Take?

The duration of a Gas Safety Check depends on the size of the property and the number of gas appliances being inspected. On average, it takes about 30 to 40 minutes. If any faults are found and repairs are needed, this will increase the time required.

To speed up the process, landlords should ensure that all gas appliances are accessible and that there is an adequate gas supply for the engineer to perform the checks. For example, if the property has a prepay gas meter, it should have sufficient credit to operate the appliances during the inspection.

Who Can Issue a CP12 Certificate?

Only engineers registered with the Gas Safe Register can issue a CP12 certificate. Landlords can verify the credentials of an engineer by checking their Gas Safe number on the official Gas Safe Register website. Additionally, Gas Safe engineers carry a Gas Safe ID card, which outlines where they are authorized to work within the UK.

How Much Does a CP12 Certificate Cost?

The cost of a CP12 certificate can vary depending on the location and the number of gas appliances in the property. On average, it costs between £60 and £150. This fee covers the safety check and the issuance of the certificate but does not include any repairs that may be necessary to bring the property up to safety standards.

It’s advisable to get quotes from multiple Gas Safe engineers to find the best price in your area.

CP12 Certificates and New Boilers

Landlords who install new boilers in their rental properties must ensure they obtain a CP12 certificate after installation. Some boiler installation companies offer to provide the CP12 certificate alongside the boiler installation, making the process more convenient for landlords.

For example, lets heat offers this option, allowing landlords to include the CP12 certificate with their boiler purchase. This ensures that the installation meets safety standards and complies with legal requirements.

Importance of CP12 for Landlords

Landlords are legally required to obtain a valid CP12 certificate for every rental property they own. Failing to do so can result in severe penalties, including fines or imprisonment. The CP12 certificate is not just a legal document; it’s a safety assurance that protects both the landlord and tenants from potential gas-related hazards.

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Steps for Landlords to Stay Compliant:

  1. Annual Checks: Ensure that a registered Gas Safe engineer performs an annual inspection of all gas appliances in your rental properties.
  2. Provide Tenants with a Copy: By law, tenants must receive a copy of the CP12 certificate within 28 days of the safety check or before moving in.
  3. Maintain Records: Keep a record of all safety checks and any repairs for at least two years.
  4. Fix Issues Promptly: Address any problems identified during the safety check immediately to prevent further issues and ensure tenant safety.

Why Gas Safety is Critical

Gas safety is a top priority for landlords. Faulty gas appliances can lead to severe health risks, including carbon monoxide poisoning, gas leaks, and even explosions. Regular inspections and proper maintenance not only protect tenants but also minimize the risk of costly repairs in the future.

How to Find a Gas Safe Registered Engineer

To find a qualified engineer to issue a CP12 certificate, landlords can search the official Gas Safe Register website. All registered engineers are licensed to work in specific areas of the UK, and their credentials can be verified online.

CP12 Certificates and Landlord Responsibilities

Beyond simply obtaining the CP12 certificate, landlords have an ongoing responsibility to maintain the safety of gas appliances in their properties. Regular maintenance, timely repairs, and adherence to safety regulations are essential parts of being a responsible landlord. Staying compliant with gas safety laws is not only a legal requirement but also a way to protect your investment and ensure the well-being of your tenants.

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Conclusion

A CP12 Gas Safety Certificate is a crucial legal requirement for landlords, ensuring the safety of gas appliances in rental properties. By obtaining this certificate, landlords protect themselves from legal repercussions and ensure a safe living environment for their tenants. Regular gas safety checks, proper maintenance, and prompt repairs are key to complying with the law and preventing dangerous situations. Landlords should always prioritize safety and compliance, securing their properties and protecting their tenants.

For landlords needing both a new boiler and a CP12 certificate, companies like lets heat offer combined services, making it easy to meet all legal requirements in one go.

Stay compliant, stay safe.